Meeting 14 Jun 2012

What: Meeting 14 Jun 2012,
Where: The Lounge
When: 5:00-5:35pm
Who: Sabrina, Ali, Ghasem
Agenda:
1. Hiking trip venue
2. AGM 2012 email draft
3. Items for purchase
4. GSS Funding Application for the networking night requirements
5. Financial planning and insurance seminar
Minutes:
1. Hiking trip:
• Ali is unavailable for the hiking trip to Baden powell (deep cove) on 23rd or 24th Jun. Sabrian is
unavailble for 23rd . Ali to email Cara and based on her availability, the event will be scheduled
for the 23rd (preferred) or 24th and she and Ghasem (and maybe Sabrina) will be present.
• Bars / snacks to be provided for the trip.
• Where can we get waiver forms? (Ali to ask Adam)
• Email Grads and ask for RSVP on a googledoc signup sheet.
• Put in the website as soon as the email is disseminated.
• Weather forecast shows cloudy but unreliable at this point.
2. AGM email draft:
• Ghasem to provide initial draft containing the following:
◦ A short intro. about ECEGSA increasing activities
◦ Summary of last year’s financial report [This year’s cheque has been deposited.]
◦ Proposed constitution change (dissolving VP Social into VP Social Internal and External)
◦ Survey results
◦ Discussion with students for their feedback
◦ Lunch will be provided.
• Email to be sent asap (by tomorrow)
• Detailed agenda to be added later
3. Sabrina agreed with Ali that we need to buy the following items:
• Table spray
• Coffee mate
• Green Tea
• Coffee stirrer
• Lemonade powder
• A new and bigger (preferrably glass) jug for the lemonade
• Backup cookies
4. GSS funding application for the networking night requirements
• We apply for the total 5K$ allowed, because of the increased interest, number of Grads and
(hopefully) companies attending. The rest of budget is to be provided from other sponsors
(Depts and participating companies).
• MEGA agreed to participate, ICICS is to decide (they are saying there was not enough CS-based companies last year)
• Sabrina and Ghasem to provide feedback to Ali about the application (available in dropbox)
• We need to start contacting companies and venue booking pretty much soon. The networking
night will be held on Nov.
5. Financial planning and insurance seminar
• Ghasem to book a room for Tue. 3rd Jul. and let Fahama from Sunlife know the details.
• We probably do an RSVP for an estimate on the number of attending Grads. (for decinding
presentation room’s capacity and amount of refreshments needed for the event.)