2010/04/27 Meeting with Luca Fillipozzi, Andre Ivanov and Robert Schober – KAIS 5505
Attendance:
- Andre Ivanov, Head
- Robert Schober, Associate Head Graduate Affairs & Graduate Advisor
- Luca Filipozzi, Director of Operations
- Adam Noel (ECEGSA President)
- Dana Hoffmann (ECEGSA Treasurer)
- Parisa Behnamfar (ECEGSA VP Social Affairs)
- Mohammad Mohammadnia (ECEGSA Secretary)
- Ahmad Ashoori (ECEGSA VP Student Affairs)
Agenda:
- Expectations of the Department on the GSA regarding operations or activities
- Brainstorm list of activities
General Discussion:
- Luca has already met with the ECEGSA regarding operational considerations regarding constitution, bylaws, financial policies and procedures; Luca reviewed these for Andre and Robert; Andre reiterated the need for some clarity regarding governance
- Andre discussed the Strategic Plan:
- MCTF millennium curriculum task force: focusing on curriculum reform, primarily at the undergraduate level
- C3TF communications and community connections task force: Focusing on website and general communications; secondary focus on student, alumni, industry and general public engagement
- Research metrics: focusing on developing metrics by which we can measure our performance so that efforts to improve performance (more grants, higher quality post-graduate educational experience, more published papers, more citations) can be evaluated
- Signature project: an interdisciplinary activity that will attempt to engage a large subset of our extended community in the development of a multi-year project that will have a significant impact on society (ideally); an example might be a project that focuses on SmartGrid and Sustainability
- Operational effectiveness: focusing on improving the efficiency and effectiveness of departmental processes
- Robert indicated a desire to hear from ECEGSA regarding departmental issues, etc.
- Adam indicated that the major issue that he’s come across are:
- ECEGSA Activities
- Graduate Lounge
- TA Job Distribution
- PhD Tuition Waiver, UGF, GSI,
- Andre asked whether there is a particular focus for this ECEGSA executive
- Luca provided some historical background regarding the past four years’ executive teams
- Adam indicated that there is an opportunity to revitalize the ECEGSA
- Adam/Parisa indicated interest in working on the following:
- Lounge Reclamation
- Lounge Renovation
- Weekly Coffee & Tea Gatherings
- Summer Activities: Hiking, BBQ
- Orientation (timing, content, participants)
- Welcome Back BBQ
- Mentorship Program
- Volunteer Database
- Communications to
- Prospective Students
- Existing Students
- Christmas Party
- Graduation Event
- Technical Seminars and Workshops
- Lunch and Learn
- Industry Dinner / Career Fair
- Luca explained the process of recruiting volunteers:
- Send email for every event. Problem: Takes so much time to manage.
- Use online surveys like surveymonkey or UBC tool (he can help for the UBC tool). If the survey asked for name and email address -> Do Not Use surveymonkey or doodle because they are hosted in the US.
- Andre indicated a need for the ECEGSA executive to focus their communication on Andre, Robert and Luca in terms of accessing information
- Parisa and Ahmad broached the topic of financial difficulties for graduate students
- Luca provided some background information
- Tuition Fee Waiver Program – discontinued by UBC; no opportunity to reverse decision; funding rolled into GSI; is being phased out now for grandfathered students
- UGF – discontinued by UBC; no opportunity to reverse decision; funding rolled into GSI
- GSI – per direction of Faculty, to be used primarily to offer top-ups to Tri-Council and FYF scholars; there is an opportunity to alter path; requires discussion with Faculty; would take several years to phase in; not necessarily supported by faculty members in ECE
- TA Program – under control of Department but subject to conditions of the Collective Agreement between UBC and CUPE 2278; could introduce ‘financial difficulty’ as a parameter for allocation; would take several years to phase in; requires CUPE 2278 agreement
- Andre spoke about the philosophical difference between providing small funding packages to many or large funding packages to a few; there are many faculty members within the Department who favor the latter
- Robert provided the insight that this is a competitive market and ECE needs to attract the best graduate students possible; the funding package is one way to doing so
- Parisa broached the topic of Teaching Assistant job distribution
- Main concern: that the distribution of TA jobs amongst graduate students is not very even
- This is an issue primarily because of the financial difficulties; a single TA job has a big impact on a single student; when graduate students hear that jobs might have been available but offered to people who already have jobs, they grow concerned… because a single small job has a big impact on an individual student
- Luca walked through the process and deadlines
- For both GSI-funding and TA-jobs concerns, the conclusion is that we should work together to communicate with the student cohort… possibly through an open forum.