Minutes July 22, 2014

ECEGSA Meeting Minutes – July 22, 2014

Location: Kaiser 4037

Time: 5:00pm-6:15pm

Attendance: Ahmed, Tanzil, Michelle, Felix, Humayun

Regrets: None


Meeting Minutes from last meetings: Approved



– aim around $50 for granola bars and juice, Michelle will buy

– Michelle email reminder: weather, bus loop and route, dress code, snack details, water, washrooms, pictures may be taken

– make decision about whether or not we will break into groups when we get there


Grad lounge poster

– add “please turn off lights and close doors when no one is here”

– leave music practice on for now

– print at Staples in colour


New VP Social Internal

– look into person who ran for the other position during original elections

– Ahmed will send email to open nominations, leave them open for at least two weeks or until someone nominates themselves

– could potentially get people in September when there are new students



– as soon as possible

– we will be booking Kaiser 2020

– previous execs present their budget

– we introduce ourselves, talk about events, show budget, present survey results

– order pizza, hold it around lunch time

– 1:00 to 2:00 pm

– August 13

– someone needs to make a presentation: Felix will do, Ahmed will let him know what is needed or he’ll look at old ones

– Tanzil will take care of the budget part, if any


Imagine Day

– we’ll hold lab tour for grads and senior undergrads 11am-12:30pm, 4 labs at least

– need someone to escort people to labs

– someone in each lab will receive people and talk about what goes on in the lab

– 15 minutes ish

– we will talk to people we know and see who would be willing to talk about their work, life, etc, try to get by the end of week, ask about preferred time

– roughly one power, one communications, one MiNa, one biomed

– other tours of building, etc will be separate

– we will follow-up with each other on recruiting people to do tours by email


Volleyball Tournament

– Ahmed talked to the volleyball people about it and are waiting to hear back

– planning to buy a net and two balls

– might be able to get Scotiabank to provide money

– considering having a paid tournament and bigger prizes

– discussed having a BBQ after, could be a lot of work though


Summer event in August

– Whistler doesn’t have any good deals for the peak-to-peak, so we’ll leave that

– will contact thunderbird person about getting a Whistler bus

– aim for $10 per person, subsidize by $300 (from $800, assuming 50 people)

– consider replacing kayaking with this trip

– Saturday, August 23, tentatively

– if it doesn’t happen, could do beach day and/or casual lawn party



– just do an introduction

– department is mainly in charge

– plan a BBQ for sometime around then

– there is an ECE newcomers fb page we should like and possibly comment on