ECEGSA Meeting Minutes – Dec 2, 2014
Location: Kaiser 4036
Time: 4 pm – 6 pm
Attendance: Ahmed, Michelle, Shreya
Regrets: Tanzil, Felix
Meeting minutes from last meeting: Approved
Christmas Party
- shopping tonight
- planning for 150 people
- Felix is Santa
- email for setup volunteers tomorrow
- cancel afternoon social (without bumping down duties in chart), Michelle will email about it
- volunteers will get their names on the list for thanks event
Movie Night
- still working on a movie list
- probably rent through iTunes
- get the poll for the movie set up
- get food later when we know what is going on
VP Academic
- have had two people back out (one because he can’t fulfill the position, one because he can’t campaign in an election)
- haven’t heard from 3rd person – if he’s still in then we will take him
- if the 3rd person won’t campaign, we’ll have to pick between him and the one person who is still willing to take the position but cannot campaign
- if we have to choose between two people, we’ll do a vote within the executive
Networking Night
- people without email access can help contacting companies by filling in the contact info in the companies database (new column in the sheet for when this is done)
- still trying to work out PayPal account
- Michelle to ask Amber about registration system
- volunteer email is ready, Michelle to share with everyone for comments
- what to tell companies when they sign up to be a sponsor? – tell them what they need to provide for sponsorship, give them invoice for payment, give receipt once they’ve paid
- John Madden might be in for panel, Ahmed is looking into it
- also ask department about sponsorship
Availability
- Ahmed will be gone as of next Tuesday, Michelle will be in charge while he’s gone
- may meet first week back if needed
Next term
- Michelle will be around next term 2 days per week
- Latex workshop in January
- academic talk hopefully
- sports – futsal, volleyball, storm the wall, gladiator
Next Meeting
- Monday, Dec 8, 4-6 pm