ECEGSA Meeting Minutes – September 2, 2014
Location: Kaiser 3037
Time: 5:00pm-6:30pm
Attendance: Ahmed, Tanzil, Michelle, Felix, Shreya (had to leave early)
Regrets: Humayun
Meeting minutes from last meeting: Approved
Orientation Presentation
– Ahmed will introduce each person at the beginning and they will talk briefly about themselves
– Ahmed will do the rest of the presentation
Financial Workshop
– Sept 10 at 12:30 pm
– We have to order pizza, Scotiabank will pay
– Remind the pizza guy to bring the card machine and itemized receipt
– Remember to print a page to collect names and email addresses for Scotiabank feedback
BBQ
– tentatively Monday, Sept 22
– Tanzil will look into catering to see if we can afford it
– use student card to check that people are grad students
– staff and faculty may also be invited
– roughly 200 people (one burger each)
Workshops
– Library: Friday, Sept 19 tentatively
– MATLAB: Monday, Sept 15 tentatively
– LaTeX and Linux: Date TBA, by Sept 26 at the latest
– Previous group did $15 giftcard for presenters plus Tim Hortons coffee and timbits
– Decide later what we will do about food
Longboat
– Sept 27 and 28
– Deadline to register is Sept 15
– Registration is $120 per team
– Felix will take the lead on this
– Michelle will send out an email to students to register (within this week)
– Consider making a waiting list for extras
– Charge $5 per person to encourage people to commit (encourage them to pay at the social)
– Consider also buying snacks for participants
– First come first serve for responses, anyone who hasn’t paid by Sept 11 at 5 pm loses their spot and we will contact the next people
Grad Lounge
– table tennis warranty has expired, see if Shreya can look into how to fix it (not urgent)
– we are ok to spend $150 on the piano for tuning and repairs, Ahmed will check with the department to see if we can coordinate with them and tuning their piano upstairs (not a high priority though)
– get $100 worth of chairs (5 at Canadian Tire) tonight
– cleaning tonight, finish tomorrow morning if it takes too long
Sports
– Felix will look into them
Food for Orientation
– try not to do pizza, but that can be our backup plan
– Subway is another option
– Ahmed will talk to Tara and then look into prices
Industry field trips
– Example: BC Hydro
– think about it
Possible outdoor events
– Hike early October
– Snowshoeing etc
Room for ECEGSA?
– good for secure storage, meeting people
– more concrete presence of ECEGSA
– will check with Darla about it
Microsoft Posters
– Michelle will print and post or ask Shreya
Networking Night
– set a plan by the end of the month