Minutes February 23, 2015

ECEGSA Meeting Minutes – February 23, 2015

Location: MCLD 319

Time: 6:00 pm to 7:00 pm

Attendance: Ahmed, Tanzil, Shreya, Michelle, Arvind, Felix (came late)

Regrets: None


Previous Meeting Minutes (Feb 16 and 20): Approved



  • send email to remind for each day, but don’t include all days


ECE graduate (no longer students)

  • charge non-ECE price


Faculty tickets

  • just take name, no need to print tickets
  • Ahmed to confirm payments from department for the (and advisory board members)
  • Michelle to email them to invite after confirmation from department
  • some professor may not see benefits in coming, but students are the target audience anyway



  • posters to go up tomorrow, Arvind will distribute
  • Facebook is in progress
  • video is in progress – hopefully getting help from volunteers
  • emails to other departments? – Mining (Ahmed), CS, Mech, CHBE (Michelle)
  • email Tiana for undergrads



  • try for platters instead of stations to get more pieces per person
  • aim for max $8000
  • drinks – might be able to save a little if not everyone drinks alcohol
  • Shreya to prepare the order as soon as possible and share again



  • Arvind is working on getting what we need from the store room (as much as possible)



  • hotel offers physical vouchers
  • Ahmed to check into other options
  • not urgent


Company follow-up

  • payment from NZ still waiting
  • Ahmed to email NZ, Motion Metrics, Aspect Biosystems
  • Teradici has already been asked for attendee names (Ahmed will follow up if needed)
  • Michelle to email Mitacs


New Companies

  • no replies as of yet, still working on it


Name Tags

  • Michelle and Shreya need to communicate on size
  • perforated edges – Michelle to check if we can get it
  • try for very different colour lanyards
  • can spend up to $200 for name tags and lanyards


Ticket sales

  • big day Thursday


GSS Newsletter

  • too late


Sun Run

  • Adrian will register team
  • get him to contact undergrads


Signature Wall

  • Felix is going tomorrow