ECEGSA Meeting Minutes – April 7, 2015
Location: Kaiser 3028
Time: 6:00pm to 8:00pm
Attendance: Ahmed, Tanzil, Michelle, Arvind, Felix (came late)
Regrets: Shreya
Previous Meeting Minutes: go ahead and post all previous minutes
Bengali New Year
– food can be delivered from Surrey
– will order lots of food options, should fit well within budget
– payment needs to be in cash, Tanzil will pay and be reimbursed
– other non-food items will be ordered/purchased by Tanzil tomorrow
– we will need to help with cleanup, arranging chairs after the event, etc
– email about ticket sales happening on Thursday and Friday – Michelle to email Thursday, include reminder about lunch event on Friday
– 12 tickets sold so far
– not sure if we’ll have a sari, Tanzil is looking into it
– program: brief slideshow, face painting, serve food, musical chairs, evaluate face painting
– Tanzil will arrange music and look into audio equipment, microphones, etc
Quiz Night
– move date to April 17 or 24, Arvind to check which is better
– if April 17, will confirm by Thursday
– room booking and email are priority, everything else can be done shortly before
– still undecided on food (mexican, deli or sushi)
– send any suggestions about the event to Arvind
– include registration form in the email
Lunch
– Uncle Fatih’s pizza, $200, Tanzil to order tomorrow, 4 veggie, 1 chicken, 1 beef (no pork), use pop we already have
– Michelle will take notes at the lunch
Sun Run
– April 19
– 17 people signed up
– Michelle to check with Adrian if anything is needed (t shirt pickup, etc), and get a list of people that have been training/participating
– reimburse students in the 2 weeks after the run
Elections
– reminder email maybe go out later, but not yet
– email to go out April 16 to announce candidates, Michelle to prepare draft ahead of time
NSERC Reporting
– Ahmed has prepared documents, Michelle to review, then we will submit
– also submitting anything with their logo on it
– Michelle is still working on putting up photos
Hanging Pictures in Lounge
– Arvind would also like to make certificates for the Ping Pong winners – print at the same time, Arvind will take care of this
– someone look into cost of picture frames: 10 frames (ish), Felix will look into it
– frames should be approx A1 size, not too heavy, not too expensive
Lounge Furniture
– we have new ping pong bats
– fusball table? – not enough space
– need a new folding table: Ahmed to look into
– cushions for the couch: Michelle to look into
– mini air hockey?
– Xbox? – too valuable
– toaster oven?
– other coffee making stuff (urn, kettler, etc)?
– continue this next week