ECEGSA Meeting Minutes – March 23, 2015
Location: MCLD 418
Time: 6:00 pm to 7:00 pm
Attendance: Shreya,Tanzil, Michelle, Ahmed
Regrets: Arvind, Felix
Previous Meeting Minutes: postpone again
Networking Night Survey
– should still send out
– send to all grads or just attendees? – will be determined based on what the survey looks like
– should also send to companies
– Ahmed will make the survey and get feedback from team about it
Networking Night thank you cards
– in progress
Networking Night payments
– waiting on APSC, ICICS
Networking Night NSERC reporting
– Ahmed will look into this
Persian new year
– still looking into getting GSS payment and funding
– lost umbrella: Shreya will check it out, otherwise we will send email to grads
– volunteers will be reimbursed
Bengali new year
– April 16, Thursday or maybe A different day?
– Kaiser 2020/2030, 6pm to 9pm ish
– decorations: Tanzil can bring some from home
– can wear saris and take photos (Tanzil and Shreya will bring stuff)
– Bengali food will be ordered (Frazier and 41ave), don’t think they do delivery but Tanzil will check
– will need volunteers (at least 6)
– email to come out next week
– probably don’t have to cancel the social because it’s in the same building
Unconference
– Arvind not here, we’ll talk later
Volunteers appreciation dinner
– any time after Bengali new year
Other events
– trivia night
– global sharing night (presentations, informal stuff)
– would be good if we didn’t need to ask people to prepare
– just a minute night (talk about topics for 60 seconds)
– date: week of April 20 (22, 23, 24)
Elections
– send out nomination email April 2 at the latest, April 16 campaigns begin
– April 30 would be the elections
– would be good to start nominations earlier
– Michelle to draft an email
– open meetings to people if they want to attend them
– have a question time as well – Michelle to pick one in the email
– aim to have email out before Thursday
Afternoon social
– not many people come
– donuts, cookies, muffins all from Tim Hortons this week
– Michelle to call
– Ahmed to pick up
– up to $100
– need to stock up store room: spend another $200 to $300
Budget
– could maybe fund Sun Run if we have the money
– could also use some of the excess cash for grad lounge stuff
– new table, couches (or cushions)
– fix up lounge
– could post photos, could put some in frames
– put money towards new lounge? Doesn’t really help us use the available money we have though
– could also put some of the old photos in frames (not just this year’s)
Store room
– needs to be cleaned
– do together or one at a time?
– plan to do it at the last week of the year (April)
Engineering Excellence Awards (April 9)
– Ahmed and one other person are invited
– Tanzil not interested, Michelle and Shreya willing but don’t mind either way
– check with other guys who aren’t here to see if they want to attend