ECEGSA Meeting Minutes – March 30, 2015
Location: MCLD 418
Time: 6:00 pm to 8:00 pm
Attendance: Shreya,Tanzil, Michelle, Ahmed, Arvind, Felix (came late)
Regrets: None
Previous Meeting Minutes: previous 2 meetings approved, others still being postponed
Follow up items
– no news from GSS on Persian new year payment or funding
– Networking Night thank you cards are done
– Michelle to email apsc about payment
– NN surveys have been sent out, good response rate, no need for reminder
– Ahmed to take care of NSERC reporting, team to review when ready
– event summaries – everyone do their own
– NN photos just put on our website (not Facebook), Michelle to add if possible
– send survey link to students that didn’t attend networking night? – not sure if it would be appropriate, maybe suggest to next executives to get a survey before next event, include this suggestion in the networking night summary
Elections
– next Wednesday, April 8 will be meet executives and feedback lunch
– Michelle to email announcing the event this week and Tuesday next week
– pizza: 10 pizzas, 5 veggie, 3 chicken, 2 others
– Tanzil will look into where to order pizza from (Felix will order if it’s from if Fresh Slice)
– Michelle to ask Marie if we’ve had many nominations yet
– Michelle to send out nominations email April 16
– plan for voting on April 30
Bengali new year
– April 14 – Tuesday, 6 to 8 pm
– Tanzil to send email to Michelle in next couple of days
– tickets to be sold starting afternoon social, Tanzil to include schedule in email
– food will have more fish than other stuff because it’s traditional, still should probably get some red meat though, but final decision is up to Tanzil
– can spend a bit more than planned because we have it in the budget (but not much more than $500 extra)
– 1 door prize, ereader for $90
– also 2 other prizes: blender or something around $30?, or could do hoodies instead?
– don’t want the prizes to be too different from the previous events, especially other cultural events
– can use sweaters as prizes, have 1 each of small, large and extra large
– can also use USB sticks
– Tanzil will look into other prizes and get them approved by us first
– Shreya to help with saris during the event, but they are expensive so hard to get, maybe can borrow some?
– need someone to take photos
– need someone to pick the food up at 5 pm, Ahmed can probably do, will get someone to help
– volunteers will be requested in the email
Un conference
– will probably spend about $500
– week after Bengali new year? Next week?
– need to come up with a topic
– could do jam, should we to rules or not?
– maybe to a games night
– final decision: quiz show, lots of different rounds (trivia, etc)
– Arvind can take care of, Felix can help too
– can also have prizes
– April 10 tentatively, send email this week, book room to make sure
– prizes for teams or individual? Something that’s small or shareable
– will have teams of about 4, sort randomly
– food: not pizza, maybe wraps or sandwiches or Mexican food or sushi
– online registration but no cost to attend
New constitution
– make changes to constitution?
– may take a lot of work
– at least have some comments for what we should change in the constitution for the next team
– could just be a way to help them
– maybe could contact GSS to get recommendations on how to change
Next meeting
– Tuesday April 7 at 6pm, Shreya to book room