Meeting Minutes

May 1st, 2015

Attendees

Arvind V., Sujay, Yanan, Cyrus, Anup

 

Scribe

Anup Aprem

 

Agenda

• Old Business

• None

• New Business

 

Old Business

• None

 

New Business

• Method of Communication:  (Arvind) New GMail Account/Google Drive to be created.  Creating a Whatsapp Group to instant communication.
• Storage Access: (ALL) Send Name/Student ID to Arvind for access.

 

• ECE GSA Page, Facebook Group: (Arvind) Arvind to sent out invites to ECE GSA page and Facebook group

 

• ECE GSA Mail Account: Yannan, along with Arvind, volunteered to maintain the ECE GSA ECE mail account in the absence of the secretary.
• Meeting Schedule: (Arvind) The current meeting schedule is decided to take place on Monday every week from 6.00pm.  Arvind to book a room and request access for at least 2 people.

 

• Thursday Afternoon Social: (Arvind) Arvind to set a spreadsheet with responsibilities for afternoon social setup and cleanup.

 

• Courtesy Call: (Arvind) Arvind to set up courtesy call meetings with Andre. Courtesy call with Darla tentatively at 2.00 pm on May 5.
• Financial Policy: (Arvind, Sujay)  Transfer of account from bank.

 

• Constitution: (ALL)  Everybody to read the constitution of ECE GSA.

• Reimbursement Policy: (Arvind) Arvind to explain the reimbursement forms and procedures.

 

• Secretary: Sent out call for nominations on Secretary on May 4.
• ECE GSA website: In the absence of the secretary, Cyrus volunteered to maintain the ECE GSA website.
• Storage Sign Out Form: Create a storage sign out form. Hossain and Mahidi has currently checked out the Volleyball Kit. Need to buy good quality ping-pong rackets.

 

Next Meeting

May 4, 2015

 

Next Meeting Agenda Items

• Decide on agenda of the entire year.